Fax Template

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Are you the type of businessperson who uses a fax coversheet? As businesses continue to crop up more and more people are dumping the protocol and doing things their own way.

However, for the sake of professionalism it is always a good idea to use a cover sheet and use a fax template so that your faxes are uniform and easily identifiable. If you are sending an informal or personal fax a simple handwritten cover sheet is fine, just be sure the writing is legible.

For business transactions, however you need something professional looking that will reflect accurately the tone of your business. You can design your own working with a word program or possibly download fax templates from the internet. If you have never seen a fax much less sent one you may be wondering what a good fax template should look like, well you are in the right place!

Layout

When you are looking to create or even purchase a fax template, it is important that you know exactly what it should contain:

• Name – Yours or Business
• Address
• Phone and Fax Number
• Number of pages sent
• Name of person receiving
• Brief reason for the fax- bid, greeting, sales copy ECT...
• Any other pertinent information

While most of this information will stay the same such as name and contact information, the number of pages and other pertinent information will most likely change from one fax to the next. This is why a fax template is such a good idea. You will have a stored copy of the basic information with fill in blanks for the changeable info.

Fax Etiquette

Remember the fax etiquette rules once you have your fax template in place. You can do these simple things before and after sending your business fax. First, if you will be faxing in confidential material it is common courtesy to call the recipient to let them know the fax is on the way. This way you will have done your part to protect this vital information.

Second, just because you sent a fax does not mean it was received on the other end. You should always follow up your fax with a phone call to be sure it was received intact and complete. Heaven knows that faxes are prone to running out of ink or getting in a jam! It would be a shame to miss out on a good business deal because your fax was lost in transmission.

Bottom Line

There may be many ways of doing business but in truth, there are a few things that just should not be optional, a fax cover sheet is one of them. Do yourself a favor early on in business, set yourself apart by presenting a very organized and business like front, and a good fax template is just the way to do that very thing.

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